The following areas will need to be checked and updated
Country of birth
Country of birth is collected for all pupils and records the country in which the pupil was born as stated by the parent / guardian and / or child (in the case of a child without a parent / guardian). The country of birth would be expected to appear on – or be derived from – the child’s birth certificate or passport. However, there is no requirement for your school to request, or see, a copy of the birth certificate or passport.
As pupils aged 4 in Reception are funded as 1 full time equivalent regardless of their funded hours, there is no requirement to collect funded hours for this subset of pupils. Funded hours will only be required for all pupils aged 2, 3 and 4 in ‘nursery schools’ and for pupils aged 2, 3 and 4 in year group E1, E2, N1 and N2 and any pupils aged 3 and under in year group Reception; please note this subset of pupils attract a maximum free entitlement of 15 hours a week.
Proficiency in English
Proficiency in English is required for all pupils’ recorded on roll in the census where BOTH of the following conditions apply:
• Language has been recorded as anything other than ‘English’ or ‘Believed to be English’ in that census (i.e. <Language> is NOT equal to ‘ENG’ or ‘ENB’) AND
• Where the actual national curriculum year group recorded is reception or above (or the pupil is aged 4 and above as at 31 August 2016 where national curriculum does not apply)
Adopted from Care
The ‘adopted from care’ name for this data item does not provide an accurate description of the data which is expected to be recorded within it. This data item is intended to record 4 variants of children ceasing to be looked after (3 of which do not relate to adoption). To avoid confusion the name of this data item has been changed from ‘Adopted from Care’ to ‘Post looked after arrangements’.
New Curriculum Year Groups
To provide flexibility and to allow school MI systems to record very young children, the department has introduced two additional year groups to the national curriculum year group code set:
• ‘E1’ for children aged 0 – 1
• ‘E2’ for children aged 1 – 2, followed by, as usual, ‘N1’ (2-3) and ‘N2’ (3-4)
Please note that the introduction of these additional year groups does not extend the scope of who should be recorded in the school census and this remains children on the school’s admission register receiving education.
Termly Attendance - To align the attendance reporting arrangements for special schools with the requirements for all other school types, special schools will move to reporting attendance on a termly basis from spring 2017.
Special schools will continue to report annual attendance for the 2015 to 2016 academic year via the 2016 autumn census before moving to a termly collection for the 2016 to 2017 academic year with the first termly return being made in spring 2017 (relating to attendance during the 2016 to 2017 autumn term).